Members On Account
This will show you everything that a member has added to their account. This can be done manually for products, such as beverages or power bars. If the client did not purchase any inventory items but they were booked in for a service – like a personal training session. Volo will automatically add the appropriate inventory item to their account.
To see what a member has on account, follow these steps:
Click Member
Click Search and select a Member
Click Account
Click On Account
This will show you what the member has on their account.
There can be 2 types of entries here. The first kind appears with a check box to the left and the word Remove to the right. These entries have not been made into an invoice yet.
You can select the items that you want and create an invoice.
Click on the check boxes that correspond to the items you want to create an invoice for
Click the check box at the very top if you want to select ALL of the items
Click Create Invoice at the bottom
At this point you can take a payment or leave it as an outstanding invoice
The other items that you might see sitting On Account have no check box next to them, and there is no option to remove them. These are items that Member Manager has automatically created into an invoice on the member’s billing date, but that an administrator has not approved. Once the invoice is approved the items are removed from the On Account area, and will appear in Open Invoices if awaiting payment or Invoice History, once the member has paid in full